An ArcGIS Pro project is saved as a .aprx file, along with a dedicated system folder containing a default geodatabase and toolbox. You can save ongoing changes by clicking the Save button on the Quick Access Toolbar, pressing Ctrl+S, or going to the Project tab and selecting Save Project.
The .aprx file is not the same as .ppkx file. The core difference is that an .aprx is a project file that contains links to data, while a .ppkx is a compressed package that contains the actual data.
a) .aprx (ArcGIS Pro Project File): This file stores your map configurations, layouts, symbology, and connections. It does not store your geographic data (like shapefiles or geodatabases); it only points to where they live on your computer or network. If you move the data files, the .aprx will show broken links.
b) .ppkx (Project Package): This is a single, compressed file used for sharing. It bundles the .aprx file and copies all the referenced datasets into one package. Anyone can open it on another computer, and all maps and data will display perfectly without broken links.
You need a .ppkx because an .aprx only works on your computer. If you send just the .aprx file to a colleague, they will see empty maps with red exclamation marks because they do not have your local data files.
To create an ArcGIS Pro project package (.ppkx), go to the Share tab on the top ribbon, click Project in the Package group, select Save package to file, fill out the required summary and tags, run Analyze to check for errors, and click Package.
Steps to Create a .ppkx File
a)
Open your project in ArcGIS Pro.
b)
Click the Share tab on the top menu ribbon.
c)
Find the Package group and click Project.
d)
Select Save package to file in the project
package pane.
e)
Browse and select the destination folder location on
your device.
f)
Enter a file name for your package.
g)
Add a Summary and Tags (both are
required fields).
h)
Click Analyze at the bottom to check for any
data errors or warnings.
i)
Fix any listed errors, then click Package to
generate the file.
When You Must Use
a .ppkx
a) Sharing with Others: Send one file to a coworker or client, and they instantly get your maps
and your data.
b) Working Remotely: Use it to move your entire project from your office desktop to a home
laptop.
c) Project Archiving: Freeze a project in time so all data remains bundled together in
storage, safe from accidental deletion.
d) Submitting Assignments: Easily hand in complete, working GIS projects to
instructors or managers.
That is it!



